Test and Trace at Work

Test and Trace QR Code at Work

The NHS Test and Trace QR Codes in the Workplace

The Test and Trace QR Code is one of the many tools the UK government is using to reduce the spread of Covid-19.

There are two ways the contact tracers can obtain your details:

via the NHS Test and Trace App if you have scanned into a location using the QR code


contacting you by telephone when a confirmed positive individual has passed your phone number to them as a contact.

Does Every Workplace Need to Display a QR Code?

Test and Trace at Work

At the time of publishing this post, No.

Workplaces that are providing hospitality services must display a QR code and everyone entering the premises needs to scan in each time they enter.  Examples being a cafe or a gym with a restaurant.  Hair and Beauty Salons also must display Test and Trace QR codes.

Any business with a canteen serving only their employees must display a QR code, as they are classed as hospitality.

Construction sites and offices with a canteen that has a person serving food must display a QR Code.

As I write this on the 17th of February 2021, construction sites which do not have a serving canteen do not need to display a QR code.  The same applies to offices without a catering service.  This may change in the future.

You must then display your QR code prominently at the entrance to the workplace and the entrance to the canteen.  Individuals scan the code using the NHS Test and Trace app on their mobile phone.

How to Generate Your Test and Trace QR Code

Visit https://www.gov.uk/create-coronavirus-qr-poster to create a QR specific to your location.

If you have more than one location, you need to generate a Test and Trace QR code for each one.

How Does the NHS Test and Trace App Work?

By using a test and trace QR code, the workplace is flagged as having a confirmed positive case and it can identify others who have scanned into the same site and will send a messages via the app to suggest obtaining a test and instructing individuals to self isolate for 10 days.

The app can also work in another way – by bluetooth.  A good example of this feature is supermarkets.  When you open the Test and Trace app, it will request that bluetooth is enabled on your phone.  This is to enable the feature if identifying you as a contact should someone within your range testing positive in the very near future.  The app can see that you have been near the positive case because of the bluetooth technology so it can warn you that you are at risk and instruct you to self isolate and obtain a test.

You can read more about the app and download it from https://www.covid19.nhs.uk/

The Importance of Good Record Keeping

The apNHS Test and Trace Contact Tracing Formp is really useful for providing contact records and saving you the time of trawling through gathering phone numbers.  The app does all the work for you.  It’s already gathered the information via the test and trace QR code when people have scanned in and it contacts them for you.  If everyone scans in, it’s great and you have very little to do.

The contract tracers are good in that they are relentless in their efforts to contact you, but the system is only as good as the information provided.  To be able to provide accurate information, good records must be kept.

There will be free download available through our Compliance Newsletter this Thursday which will help you massively!  We’ve put together a Plot Register which tells you which operatives have been in which plot.  This is a great alternative, and a huge timesaver, if you choose not to create a test and trace QR code.

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Downloadable Covid BriefingCovid incident responseCovid Managagement in Site Offices


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